CORPORATE GIFTING
Employee welcome kits and joining kits in Lucknow
An employee welcome kit is a branded box handed to a new joiner on day one — usually an A5 notebook or diary, a pen, a steel bottle, a bag, a T-shirt and a printed welcome card, each carrying the company's logo, packed per person from HR's joiner list.
Lucknow's IT companies, hospitals, banks, hotels and startups order them in quarterly batches rather than one at a time, with remote joiners' kits couriered to home addresses. We design, print, assemble and deliver from Vikas Nagar.
The kit is a small thing that a new employee photographs and posts within the hour, which is why HR teams care about it more than the budget suggests. This page covers what goes in, how tiers and sizes are handled, and how quarterly batches and remote dispatch work.
What goes in the box, and why
There is no fixed list, but the kits we assemble for Lucknow companies converge on six items, each doing a job. An A5 hardbound notebook with the logo on the cover and a welcome page inside — undated, so a kit packed in April is still right in September. A printed or engraved pen clipped to it. A steel bottle with the logo laser-engraved, from our promotional products range — the item most often photographed. A laptop or jute bag that carries the rest home. A printed T-shirt or polo in the joiner's size. And a printed welcome card with the first-week schedule on the back.
All of it goes into a printed box — a mailer carton for standard kits, a rigid box for manager and leadership kits — with the logo outside and tissue or a printed insert inside. Where the company gives a dated corporate diary at New Year, kits for January-to-March joiners often carry the diary instead of a notebook.
Kit tiers by role
Most companies run two or three tiers from one logo artwork, so that an intern's box and a department head's box are visibly from the same company. Budget is relative — ₹ lowest, ₹₹₹₹ highest — per kit.
| Tier | Who receives it | Contents | Box | Budget |
|---|---|---|---|---|
| Intern and trainee | Campus hires, summer interns, trainees | Notebook, printed pen, welcome card, tee | Printed mailer carton | ₹ |
| Executive | Most new joiners | Notebook, pen, steel bottle, welcome card | Printed mailer carton with insert | ₹₹ |
| Field and client-facing | Sales, service, hospital floor staff | Executive kit plus bag and polo in size | Mailer carton, bag packed flat | ₹₹ |
| Manager | Team leads, department heads | PU notebook or diary with name, metal pen, bottle, laptop bag | Rigid box | ₹₹₹ |
| Leadership | Directors, senior consultants, visiting faculty | Leather diary with name, engraved pen set, bottle, paper weight | Rigid box with ribbon | ₹₹₹₹ |
| Remote joiner | Any tier, home address outside Lucknow | Same contents as the tier, packed for courier | Mailer carton inside a shipping carton | Tier plus courier |
Details HR teams settle before the first batch
These are the points that decide whether a kit programme runs smoothly for a year or becomes a monthly chase.
- Sizes
- T-shirts and polos need a size per joiner. Most HR teams collect it on the offer-acceptance form; batches carry a few extra in M and L as a buffer.
- Names
- Names on notebooks or diaries are foil-stamped or printed from the joiner list. For large batches many companies keep the notebook generic and put the name on the card and the box label, which keeps a cancelled joiner's kit usable.
- Welcome card text
- A message from the founder, the first-week schedule, Wi-Fi and helpdesk details, or a QR code to the onboarding portal. Printed once per batch; a signature can be added by hand before packing.
- Box and unboxing
- The outer box is the first thing seen and photographed. We print the logo and a line of copy on the lid, hold the items in order with tissue or a printed insert, and put the card on top.
- Per-joiner labels
- Each kit carries a label with name, department and joining date, so the HR store hands over the right box without opening it. Remote kits carry the courier label over this one.
- Top-ups and singles
- Lateral hires between batches are covered by a small buffer held at your HR store, or by a short top-up order in the same 5–10 working day window.
How a quarterly batch runs
Forecast and tier split
HR sends the expected joiners for the quarter by tier — say 60 executive, 10 manager, 5 intern — plus a buffer. Where the kit contains a notebook or diary, that item's 100-piece minimum sets the smallest sensible batch.
Artwork and a made-up kit
One mockup per tier, then one physical kit assembled and sent to HR so the box, the bottle finish and the tee print are approved in hand.
Production
A 50% advance confirms. Notebooks and cards are printed at partner presses, pens and bottles engraved, bags and tees screen-printed, and the lot comes to the studio for checking — 5–10 working days after approval.
Assembly against the list
Our team packs each kit from the joiner list — size, tier, name label — and seals it. Unassigned buffer kits are packed generic and labelled by tier.
Delivery to the HR store
Lucknow offices receive the batch by hand on the agreed date, cartoned by tier. Remote joiners' kits are couriered individually, docket number to HR on WhatsApp.
Remote and outstation joiners
A growing share of new joiners never come to the Lucknow office in their first month — a developer in Pune, a regional sales hire in Gorakhpur, a nurse from Barabanki who starts at a branch. Their kit is packed in the same batch as everyone else's, in a mailer carton inside a shipping carton, and sent by Delhivery or DTDC to the home address HR provides, with the docket number shared on WhatsApp.
For kits going outside the city, the bottle is wrapped separately and the tee packed flat under the notebook so the box arrives as it left. Where remote joiners cluster in one city, a batch can go to that office in one carton.
A worked example: an IT services company hiring forty a quarter
This is an illustrative brief, not a client case study. A software services company in Vibhuti Khand hires about forty people a quarter, a third of them remote, and wants a standing kit programme. HR settles on two tiers: an executive kit — A5 notebook with a welcome page, printed pen, engraved steel bottle, polo in size, welcome card, printed mailer box — and a manager kit that swaps the notebook for a PU diary with the name foiled and adds a laptop bag, in a rigid box.
The first batch is 120 executive kits and 15 manager kits, enough for a quarter and a half with a buffer, because the notebook's 100-piece minimum makes a smaller batch uneconomic and nothing in the kit dates. The made-up kit is approved by the HR head in the first week; the batch is produced in the usual 5–10 working days and delivered to the HR store cartoned by tier and size, with the remote joiners' kits couriered to home addresses on the joining dates HR has confirmed. The second batch, three months later, is a quantity and an updated size list.
What to send for a kit quote
Send these on WhatsApp or through the form; the estimate usually comes back the same working day, often with two tier options.
- Expected joiners per quarter, split by tier if you already have tiers
- Which of the six items you want in each tier, and anything extra — a mug, a lanyard, a paper weight
- Logo file (vector PDF, AI or CDR) and brand colours; the welcome-card text if it is written
- Whether names go on the notebook, the card or only the label
- Roughly how many joiners are remote, and in which cities
- The date you want the first batch in the HR store
If the programme is for clients or dealers rather than employees, the broader corporate gift sets and kits page is the right one; the guide to employee vs client gifts explains why the two lists are budgeted separately.
Where Lucknow's welcome-kit programmes run
The IT, consulting and back-office firms of Gomti Nagar and Vibhuti Khand, the new hospitals and corporate offices along Shaheed Path and Sushant Golf City, and the banks and hotels of Hazratganj run most of the kit programmes we supply; batches are hand-delivered from Vikas Nagar, and other localities are on the Lucknow areas page.
By buyer, read this alongside IT companies and startups and hospitals; banks, hotels and NBFCs run the same programme on a smaller scale. The process every order follows — brief, mockup, sample, advance, production, delivery — is on the how-we-work page.
Questions HR teams ask about welcome kits
Is there a minimum number of welcome kits?
The printed items inside set it: notebooks and diaries have a 100-piece minimum, so the first batch is usually 100 kits or more, held at your HR store and used over a quarter or two. Pens, bottles, bags and tees can usually be topped up in smaller lots — ask when you brief.
Can each kit be packed for a specific person?
Yes. Send the joiner list with tier, T-shirt size and, if wanted, name. Each kit is assembled to its row, labelled with name and joining date, and cartoned by tier, so the HR store hands the right box over without opening it.
Do you courier kits to employees who join remotely?
Yes. Remote joiners' kits are packed in a shipping carton and sent by Delhivery or DTDC to the home address HR provides, anywhere in India, with the docket number shared on WhatsApp. Kits for a cluster of joiners in one city can go to that office together.
How far ahead should we order a quarterly batch?
Send the forecast about four weeks before the first joining date. That allows for the mockup, a made-up sample kit for HR to approve, and the 5–10 working days of production and assembly after approval, with a few days in hand for sizes.
Can we change the contents between batches?
Yes. The logo artwork and box stay the same; items can be added, swapped or dropped per batch — a diary instead of a notebook in January, a mug for a winter intake, a different bag for field hires. Only a changed item is mocked up again.
Can the kit also be used for interns and contract staff?
Yes, usually as a lighter tier — notebook, pen, card and tee in a mailer box — from the same artwork. Running it as a tier of the main programme keeps the look consistent and lets the intern lot share the batch's minimums.
हिंदी में
लखनऊ में नए कर्मचारियों के लिए वेलकम किट / जॉइनिंग किट (employee welcome kit) — लोगो वाली A5 नोटबुक या डायरी, पेन, स्टील बोतल, बैग, टी-शर्ट और वेलकम कार्ड, एक प्रिंटेड बॉक्स में। HR की जॉइनर सूची के अनुसार हर किट अलग पैक, नाम और साइज़ के लेबल के साथ; इंटर्न से लेकर मैनेजर तक दो-तीन स्तर एक ही आर्टवर्क से। IT कंपनियाँ, अस्पताल, बैंक, होटल और स्टार्टअप तिमाही बैच में ऑर्डर करते हैं; दूसरे शहरों के जॉइनर को किट कूरियर से, डॉकेट नंबर HR को WhatsApp पर। आर्टवर्क मंज़ूरी के 5–10 कार्यदिवस में तैयार, लखनऊ में हाथों-हाथ डिलीवरी। अन्य गिफ्ट हिंदी पेज पर।
The pieces inside the kit
BEFORE YOU ORDER
A better brief makes a better finished product
Recipients & contents
Set the recipient group, item combination, quantity and preferred packaging.
Artwork & personalisation
Share a clear logo file, brand colours, spelling and any name list that must be checked.
Quantity, budget & date
Send the order quantity, approximate budget, delivery city and required handover date.